Thank you for reaching out to the CTSI Recruitment Innovation Center!
We're here to support you and your research projects, from planning your grant to dissemination of study results.
Services and support we provide at no cost to you include:
Development/review of patient-facing materials, including consent forms, advertisements, social media, MyChart invitations, etc.
Assistance with NIH Forms-E Recruitment and Retention Plans
Stakeholder Engagement Planning
Data-driven cohort discovery using Slicer-Dicer and i2b2/SHRINE
Collaborator Identification and/or access to research networks like PCORNet and the Trial Innovation Network
Connections to other CTSI resources Social Media Marketing support on the Discover Duke Research Facebook page
Please take a moment to let us know how we can help. What is your Duke Net ID?
* must provide value
How do you prefer to be contacted?
phone
email
How can the Recruitment Innovation Center help you?
(select all that apply)
Standard Recruitment Innovation consultation
Social Media Advertising consultation
MyChart Invitation Review
Clinical Trials Directory posting / OnCore SIP Support
Patient Advisory Council input
Getty Image Library Request
Return of Results to participants
CTSA Letter of Support / Grant Planning
Presentation to group or team about Recruitment Services and Support
Training: Recruitment & Retention Regulations and Best Practices
Plain Language Mini-Consult
Assistance with simple DEDUCE query
Other
Trial Innovation Network or PCORnet access information
COVID-19 MRH application form
Thank you for requesting assistance with obtaining images from the Getty Image Library.
Please review the attached Tip Sheet.
Please use this FORM (will open in new window) to provide us with more information about your request.
Thank you for requesting a Social Media Marketing Consult!
To help you prepare for your consult, please ensure you have reviewed the DOCR SOP, Using Social Media to Recruit Research Participants.
Please use this FORM (will open in new window) to provide us with more information about your social media marketing request.
Thank you for requesting a Patient Advisory Council consult!Please use this FORM (will open in new window) to provide us with more information about your PAC request.
What type of Standard Recruitment Innovation Consultation do you need?
* must provide value
Recruitment and/or retention for a study currently (or soon to be) open to enrollment
Recruitment and retention planning (e.g., grant planning, Forms-E recruitment plan assistance, stakeholder engagement planning, etc.)
CTSA Support for a grant submission (e.g., LOS, etc.)
You have requested CTSA support for a grant submission. Which of the following do you need?
* must provide value
A grant planning consult
A letter of support from the CTSA PI
A letter of support from a specific core or cores
select all that apply
Please specify from which cores you would like to request a letter of support.Please note that we believe a consultation or conversation is necessary before providing any letters of support and will do our best to schedule one for you as quickly as possible.
* must provide value
RIC
Community Engaged Research Initiatives (CERI)
Equity in Research (EIR)
Special Populations
Primary Care Research Consortium (PCRC)
Other
Choose all that apply
Please specify which Core(s) (e.g. RIC, CERI, PCRC, etc.)
You have requested an LOS from another core. We will connect you that core via email before, during or after a conversation or consultation with you as appropriate.
Please upload your research aims or strategy so we can prepare for your consult.
* must provide value
You have requested a training session. Recruitment Regulations, Best Practices and Tools Training is now available online in the Learning Management System.
Please let us know if you'd prefer a one-on-one training session with one of our specialists and share information with us about the studies (types, therapeutic area, etc.) in your portfolio. Please share the PRO#s if you know them. This allows us to prepare a tailored training for you.
* must provide value
You have requested assistance with adding your study to the Duke Health Clinical Trials Directory using the OnCore SIP Console. In preparation for providing your Study Information Portal content, please review the attached tip sheet.
Please use the attached template to provide your SIP Content for the Directory.
Follow the instructions at the end of the template for returning your content to the RIC.
Plain Language Mini-Consult:
Please download and review this description of the Plain Language Mini-Consult then upload a document (protocol, consent, research summary, etc.) that describes your project.
Within the next 7 days, a member of the RIC team will send you a one-page plain language summary for review.
Plain Language Mini-Consult:
Please upload the document (protocol, research strategy/summary, consent form, etc.) you would like us to use when creating your one-page plain language summary.
MyChart Invitation:
Have you met with the DOCR Maestro Care Analysts yet?
Yes
No
MyChart Invitation:
Have you already drafted your MyChart Invitation?
Yes
No
MyChart Invitation:
We're glad you've met with the DOCR Maestro Care Analysts and we're happy to help you with the language for your MyChart Invitation.
Please upload your draft MyChart Invitation language using the template provided by the DOCR Maestro Care Analyst you are working with.
MyChart Invitation:
We're happy to help you with your MyChart Invitation. Please review this Instructions and Tip Sheet before drafting your MyChart Invitation.
MyChart Invitation:
Please use this MyChart Invitation Template and then upload it below.
MyChart Invitation:
Please upload your draft MyChart invitation using the provided template.
Someone from the RIC will review your invitation and get back to you with feedback within the next 3 business days. If you need your invitation reviewed sooner, please email
studyrecruitment@duke.edu.
MyChart Invitation:
The DOCR Maestro Care Analysts would like to meet with you first.
Please complete the Maestro Care Analysts'
intake form to request assistance with Maestro Care recruitment tactics.
After you have met with them, they will provide you with our Tip Sheet and a template to complete your MyChart invitation. You can then return to this form (or start a new one) to send us your draft.
The RIC team will then work with you to make sure your Invitation is patient-centered, engaging and lay friendly.
Return of Results:
Please save a copy of the below Guidance document for your reference.
Return of Results:
Please download the below Toolkit & Template document. As noted in the document, return the completed Template to the RIC at studyrecruitment@duke.edu for a no-cost review and graphic design. Thank you!
How did you hear about us?
CTSI Website
Word of mouth / colleague
Presentation
DOCR Study Planning, Study Initiation or Maestro Care Recruitment Consult
Previous experience with the RIC
Other
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