RIC Support / Consultation / Information Request

This value you provided is not a number. Please try again.

This value you provided is not an integer. Please try again.

The value entered is not a valid Vanderbilt Medical Record Number (i.e. 4- to 9-digit number, excluding leading zeros). Please try again.

The value you provided must be within the suggested range.

The value you provided is outside the suggested range.

This value is admissible, but you may wish to double check it.

The value entered must be a time value in the following format HH:MM within the range 00:00-23:59 (e.g., 04:32 or 23:19).

This field must be a 5 or 9 digit U.S. ZIP Code (like 94043). Please re-enter it now.

This field must be a 10 digit U.S. phone number (like 415 555 1212). Please re-enter it now.

This field must be a valid email address (like joe@user.com). Please re-enter it now.

The value you provided could not be validated because it does not follow the expected format. Please try again.

Required format:

/^((0?[1-9])|([1-8][0-9])|(9[0-8]))[0-9]{3}$/

/^((29([-\/])02\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1\d|2[0-8])([-\/])(0[1-9]|1[012]))|((29|30)([-\/])(0[13-9]|1[012]))|(31([-\/])(0[13578]|1[02])))(\11|\15|\18)\d{4}))$/

/^((02([-\/])29\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1[012])([-\/])(0[1-9]|1\d|2[0-8]))|((0[13-9]|1[012])([-\/])(29|30))|((0[13578]|1[02])([-\/])31))(\11|\15|\19)\d{4}))$/

/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31))))$/

/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31)))) (\d|[0-1]\d|[2][0-3]):[0-5]\d$/

/^Pro\d{8}$/

/^(?!\.)((?!.*\.{2})[a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF!#$%&'*+\-/=?^_`{|}~\d]+)(\.[a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF!#$%&'*+\-/=?^_`{|}~\d]+)*@(?!\.)([a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF\-\.\d]+)((\.([a-zA-Z\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF]){2,63})+)$/i

/^[1-3]{5}$/

/^[\s\S]{0,50}$/

/^\d{2}.\d$/

/^[-+]?\b\d+\b$/

/^[a-z]+$/i

/^\d{10}$/

/^[a-z0-9-_]+$/i

/^[-+]?[0-9]*\.?[0-9]+([eE][-+]?[0-9]+)?$/

/^-?\d+,\d$/

/^-?\d+\.\d$/

/^-?\d+,\d{2}$/

/^-?\d+\.\d{2}$/

/^-?\d+,\d{3}$/

/^-?\d+\.\d{3}$/

/^-?\d+,\d{4}$/

/^-?\d+\.\d{4}$/

/^[-+]?[0-9]*,?[0-9]+([eE][-+]?[0-9]+)?$/

/^($0[2-8]$|0[2-8])\s*\d{4}\s*\d{4}$/

/^(?:$?([2-9]0[1-9]|[2-9]1[02-9]|[2-9][2-9][0-9])$?)\s*(?:[.-]\s*)?([2-9]\d{2})\s*(?:[.-]\s*)?(\d{4})(?:\s*(?:#|x\.?|ext\.?|extension)\s*(\d+))?$/

/^\d{4}$/

/^[ABCEGHJKLMNPRSTVXY]{1}\d{1}[A-Z]{1}\s*\d{1}[A-Z]{1}\d{1}$/i

/^(0[1-9]|[1-9]\d)\d{3}$/

/^[A-Z]{2}\d{4,}$/

/^\d{3}-\d\d-\d{4}$/

/^([0-9]|[0-1][0-9]|[2][0-3]):([0-5][0-9])$/

/^[0-5]\d:[0-5]\d$/

/^[0-9]{4,9}$/

/^\d{5}(-\d{4})?$/

bhxsAWAZDvxPcaiRVRcwcrKWt3j7LLHABTrSJCECj6AgC7hGyiZpv9cbYNcXAedH2w3am9vEWPMVjb82HCxi2ACtmxK7NcSEAXzmJqhtwzVoISc

Please complete the request form below.

Thank you for reaching out to the CTSI Recruitment Innovation Center!

We're here to support you and your research projects, from planning your grant to dissemination of study results.

**Services and support we provide at no cost to you include:**

Tailored consultations

Development/review of patient-facing materials, including consent forms, advertisements, social media, MyChart invitations, etc.

Assistance with NIH Forms-E Recruitment and Retention Plans

Stakeholder Engagement Planning

Dissemination planning

Data-driven cohort discovery using Slicer-Dicer and i2b2/SHRINE

Collaborator Identification and/or access to research networks like PCORNet and the Trial Innovation Network

Connections to other CTSI resources
Social Media Marketing support on the Discover Duke Research Facebook page

Please take a moment to let us know how we can help.

What is your Duke Net ID?

* must provide value

First Name

Last Name

How do you prefer to be contacted?

phone

reset

Phone

How can the Recruitment Innovation Center help you?
(select all that apply)

Standard Recruitment Innovation consultation

Social Media Advertising consultation

MyChart Invitation Review

Clinical Trials Directory posting / OnCore SIP Support

Patient Advisory Council input

Getty Image Library Request

Return of Results to participants

CTSA Letter of Support / Grant Planning

Presentation to group or team about Recruitment Services and Support

Training: Recruitment & Retention Regulations and Best Practices

Plain Language Mini-Consult

Assistance with simple DEDUCE query

Other

Please specify other

Thank you for requesting assistance with obtaining images from the Getty Image Library.

Please review the attached Tip Sheet.

Please use this FORM (will open in new window) to provide us with more information about your request.

Attachment:

Tip Sheet for Using the Getty Image Library_11-18-2020.pdf

Thank you for requesting a Social Media Marketing Consult!

To help you prepare for your consult, please ensure you have reviewed the DOCR SOP, Using Social Media to Recruit Research Participants.

Please use this FORM (will open in new window) to provide us with more information about your social media marketing request.

Thank you for requesting a Patient Advisory Council consult!

Please use this FORM (will open in new window) to provide us with more information about your PAC request.

What type of Standard Recruitment Innovation Consultation do you need?

* must provide value

Recruitment and/or retention for a study currently (or soon to be) open to enrollment

Recruitment and retention planning (e.g., grant planning, Forms-E recruitment plan assistance, stakeholder engagement planning, etc.)

CTSA Support for a grant submission (e.g., LOS, etc.)

You have requested CTSA support for a grant submission. Which of the following do you need?

* must provide value

A grant planning consult

A letter of support from the CTSA PI

A letter of support from a specific core or cores

Please specify from which cores you would like to request a letter of support.

Please note that we believe a consultation or conversation is necessary before providing any letters of support and will do our best to schedule one for you as quickly as possible.

* must provide value

RIC

Community Engaged Research Initiatives (CERI)

Equity in Research (EIR)

Special Populations

Primary Care Research Consortium (PCRC)

Other

Please specify which Core(s) (e.g. RIC, CERI, PCRC, etc.)

You have requested an LOS from another core. We will connect you that core via email before, during or after a conversation or consultation with you as appropriate.

Please upload your research aims or strategy so we can prepare for your consult.

* must provide value

Upload file

You have requested a training session. Recruitment Regulations, Best Practices and Tools Training is now available online in the Learning Management System.

Please let us know if you'd prefer a one-on-one training session with one of our specialists and share information with us about the studies (types, therapeutic area, etc.) in your portfolio. Please share the PRO#s if you know them. This allows us to prepare a tailored training for you.

* must provide value

Expand

You have requested assistance with adding your study to the Duke Health Clinical Trials Directory using the OnCore SIP Console.

In preparation for providing your Study Information Portal content, please review the attached tip sheet.

Attachment:

SIP Console Configuration_Final.pdf

Please use the attached template to provide your SIP Content for the Directory.
Follow the instructions at the end of the template for returning your content to the RIC.

Attachment:

SIP Template Form for Study Teams_v2_08-13-2020.docx

Plain Language Mini-Consult:
Please download and review this description of the Plain Language Mini-Consult then upload a document (protocol, consent, research summary, etc.) that describes your project.
Within the next 7 days, a member of the RIC team will send you a one-page plain language summary for review.

Attachment:

Plain Language Mini Consult_-08-01-2019.pdf

Plain Language Mini-Consult:
Please upload the document (protocol, research strategy/summary, consent form, etc.) you would like us to use when creating your one-page plain language summary.

Upload file

MyChart Invitation:
Have you met with the DOCR Maestro Care Analysts yet?

Yes

reset

MyChart Invitation:
Have you already drafted your MyChart Invitation?

Yes

reset

MyChart Invitation:
We're glad you've met with the DOCR Maestro Care Analysts and we're happy to help you with the language for your MyChart Invitation.

Please upload your draft MyChart Invitation language using the template provided by the DOCR Maestro Care Analyst you are working with.

Upload file

MyChart Invitation:
We're happy to help you with your MyChart Invitation. Please review this Instructions and Tip Sheet before drafting your MyChart Invitation.

Attachment:

MyChart Research Invitation Instructions and Tip Sheet_07-10-2020.docx

MyChart Invitation:
Please use this MyChart Invitation Template and then upload it below.

Attachment:

MyChart Invitation_Template_v03-02-2021.docx

MyChart Invitation:
Please upload your draft MyChart invitation using the provided template.

Someone from the RIC will review your invitation and get back to you with feedback within the next 3 business days. If you need your invitation reviewed sooner, please email studyrecruitment@duke.edu.

Upload file

MyChart Invitation:
The DOCR Maestro Care Analysts would like to meet with you first.
Please complete the Maestro Care Analysts' intake form to request assistance with Maestro Care recruitment tactics.

After you have met with them, they will provide you with our Tip Sheet and a template to complete your MyChart invitation. You can then return to this form (or start a new one) to send us your draft.

The RIC team will then work with you to make sure your Invitation is patient-centered, engaging and lay friendly.

Return of Results:

Please save a copy of the below Guidance document for your reference.

Attachment:

Guidance_Return of Results_2022-02-02.docx

Return of Results:

Please download the below Toolkit & Template document. As noted in the document, return the completed Template to the RIC at studyrecruitment@duke.edu for a no-cost review and graphic design. Thank you!

Attachment:

Duke_RoR_Toolkit and Template__2022-02-02.docx

IRB # (if available)

How did you hear about us?

CTSI Website

Word of mouth / colleague

Presentation

DOCR Study Planning, Study Initiation or Maestro Care Recruitment Consult

Previous experience with the RIC

Other

Please specify other

You have selected an option that triggers this survey to end right now.

To save your responses and end the survey, click the 'End Survey' button below. If you have selected the wrong option by accident and/or wish to return to the survey, click the 'Return and Edit Response' button.